WATCH: Guide for teachers on duty on election day

MANILA, Philippines – Teachers, are you ready for election day?

On Monday, May 9, several public school teachers nationwide will be lending their hands to ensure a smooth, clean, and credible election. 

These teachers will be serving as chairpersons and members of the Board of Election Inspectors (BEI), who will be in the frontlines of operating the Vote Counting Machines (VCM) and assisting voters on election day. (WATCH: How to vote on May 9?)

In January, the Department of Education (DepEd) said that out of more than 650,000 teaching personnel in the country, more or less 233,487 teachers will be needed for the 2016 elections. 

The DepEd already submitted a list of teachers who may serve as BEI members. These teachers underwent technical training with the Commission on Elections (Comelec). 

To ensure the smooth conduct of the 2016 elections, Rappler and the Department of Education (DepEd) partnered and hosted a webinar for public school teachers.

Education Undersecretary Alberto Muyot hopes that the webinar will help teachers better prepare for their duties on election day, especially since the Comelec revised some of its rules, only a few weeks away from the big day.

Here is a step-by-step guide for BEIs prepared by Rappler, in partnership with the DepEd and the Comelec. These guidelines are also based on the Comelec's General Instructions published on April 12, 2016: 

Reminders in the morning

Setting up the precinct

BALLOT BOX. Make sure the ballot box is empty before you put the VCM over it. Rappler photo

BALLOT BOX. Make sure the ballot box is empty before you put the VCM over it.

Rappler photo

Setting up the VCM

VCM. Make sure the VCM is locked properly. Rappler photo

VCM. Make sure the VCM is locked properly.

Rappler photo

LOCK. Check the lock at the back of the VCM after you slide it against the ballot box. Rappler photo

LOCK. Check the lock at the back of the VCM after you slide it against the ballot box.

Rappler photo

SD CARD. The primary SD card (blue) is inserted in Slot A. While the back-up SD card (black) is inserted in Slot B. Rappler photo

SD CARD. The primary SD card (blue) is inserted in Slot A. While the back-up SD card (black) is inserted in Slot B.

Rappler photo

SD CARD. Make sure the SD cards are properly sealed in their slots. Rappler photo

SD CARD. Make sure the SD cards are properly sealed in their slots.

Rappler photo

THERMAL PAPER. Make sure the thermal paper is properly loaded in its slot so the voter's receipts will be printed. Rappler photo

THERMAL PAPER. Make sure the thermal paper is properly loaded in its slot so the voter's receipts will be printed.

Rappler photo

BOOT UP. The VCM screen will display the Comelec logo once it is turned on. Rappler photo

BOOT UP. The VCM screen will display the Comelec logo once it is turned on.

Rappler photo

iBUTTON. BEIs and poll clerks are each given an iButton for activating the VCM. Put it in its slot. Rappler photo

iBUTTON. BEIs and poll clerks are each given an iButton for activating the VCM. Put it in its slot.

Rappler photo

SECURITY KEY. Place iButton over its designated slot. Rappler photo

SECURITY KEY. Place iButton over its designated slot.

Rappler photo

LOADING. While loading, the VCM screen will display a hash code. Rappler photo

LOADING. While loading, the VCM screen will display a hash code.

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DESIGNATION. Select your designation whether you are a BEI member or poll clerk. Rappler photo

DESIGNATION. Select your designation whether you are a BEI member or poll clerk.

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PIN CODE. Enter your assigned pin code to activate the VCM. Rappler photo

PIN CODE. Enter your assigned pin code to activate the VCM.

Rappler photo

MENU. Select u0022Election,u0022 then u0022open voting.u0022 Photo from Comelec.

MENU. Select u0022Election,u0022 then u0022open voting.u0022 Photo from Comelec.

START. After entering your PIN code, the VCM will print an initialization report, containing precinct information. Rappler photo

START. After entering your PIN code, the VCM will print an initialization report, containing precinct information.

Rappler photo

Schedule 

Interacting with voters

– Their photo or signature in the EDCVL or in any authentic identification document, except the barangay certificate and community tax certificate.

– If they do not have such documents, you or any registered voter of the precinct may identify under oath the voter. Write this in the Minutes.

– If the voter’s identity is not verified, ask him or her to leave the precinct.

PWD voters

- A relative within the 4th civil degree of consanguinity or affinity.
- A trusted person who belongs to the same household.
- Any member of the BEI.

What to do before the voter votes

BALLOT. Give the voter a ballot secrecy folder and marking pen. Remind the voter how to properly shade the circles. Rappler photo

SHADE. If the ballots are not shaded properly, the machine might not read it. Rappler photo

SHADE. If the ballots are not shaded properly, the machine might not read it.

Rappler photo

 Operating the VCM

VOTING. Remind the voter to use the ballot secrecy folder when inserting the ballot in the VCM. Rappler photo

VOTING. Remind the voter to use the ballot secrecy folder when inserting the ballot in the VCM.

Rappler photo

 What to do with rejected ballots?

Voter’s receipt

RECEIPT. Remind voter not to pull the receipt. Rappler photo

RECEIPT. Remind voter not to pull the receipt.

Rappler photo

CUT. Cut the voter's receipt using a pair of non-pointed scissors. Rappler photo

CUT. Cut the voter's receipt using a pair of non-pointed scissors.

Rappler photo

HANDING OVER. Make sure you do not see the contents of the voter's receipt when you hand it over to the voter. Rappler photo

HANDING OVER. Make sure you do not see the contents of the voter's receipt when you hand it over to the voter.

Rappler photo

What if the voter's receipt does not reflect his/her vote on the ballot?

Receipt

Closing of polls, transmission

MENU. To close the polls, select 'Elections' then 'Close Voting' in the VCM. Photo from Comelec

MENU. To close the polls, select 'Elections' then 'Close Voting' in the VCM.

Photo from Comelec

DIGITAL SIGNATURE. Insert your iButton on its slot and enter your digital signature (password). Photo from Comelec

DIGITAL SIGNATURE. Insert your iButton on its slot and enter your digital signature (password).

Photo from Comelec

PRINTING. After putting your 3 digital signatures, the VCM will start printing. Photo from Comelec

PRINTING. After putting your 3 digital signatures, the VCM will start printing.

Photo from Comelec

ELECTION RETURNS. The VCM will print the National Election Returns, followed by the Local Election Returns. Photo from Comelec

ELECTION RETURNS. The VCM will print the National Election Returns, followed by the Local Election Returns.

Photo from Comelec

DONE. This is what the VCM screen will show when you are done closing the voting. Photo from Comelec

DONE. This is what the VCM screen will show when you are done closing the voting.

Photo from Comelec

Transmission problems

SD card reminders

This is the final election year that public school teachers will be required to serve as members of the BEI.

Election service is no longer compulsory for public school teachers after President Benigno Aquino III signed into law Republic Act No. 10756 on April 8.

The newly signed law, however, will only take effect in the next election.

As for teachers serving this year, they will receive an honorarium deposited through Smart cards, according to the DepEd.

The DepEd also prepared Election Task Force offices to assist teachers on election day. – Rappler.com

Do you have any questions? Post them in the comments section.

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